1.4 The capture, storage and use of your data is governed by the Data Protection Act 1998 and the General Data Protection Regulation (EU) 2016/679. We are committed to safeguarding your personal information in a confidential and secure environment. We are registered with the Information Commissioner’s Office as a Data Controller, with registration number ZA048993. Our registration can be confirmed by searching the Register of Data Controllers on ICO website.
2. What Personal Information do we collect?
2.1 When applying to a Programme and/or registering on any Application Website, you may be asked to provide certain information which is personal to you (“Personal Information”) which may include without limitation:-
(a) personal details such as your name, address, email address, telephone number, contact information, date of birth and any photograph(s); and
(b) information which you submit to any Application Website about your background, qualifications, experience and abilities; and
(c) other personal information, for example relating to your gender, nationality, ethnicity, occupation, living situation, other family members, criminal convictions and/or any disability you may have;
(d) addresses for your social media profiles, and we may review the content of your social media profiles (whether you provide addresses or we find them independently).
We may also collect information about your application to a Programme and/or usage of any Application Website, such as browsing patterns, but information collected in this way will not identify you personally. We may collect information about you from your application and/or any emails or letters you may send to us.
2.3 You agree that our servers may automatically record certain information that your web browser sends whenever you visit an Application Website. This may include your web request, internet protocol address, browser type, browser language, URLs, URLs domain names, pages viewed and other matters together with cookies which may identify your browser.
3. How will we use the Personal Information?
3.1 We may use (and you hereby consent to our using) personal information about you for the following purposes:
(a) to select potential contributors for the relevant Programme for which you have applied and to develop, produce and exploit such Programme including but not limited to sharing your personal data with members of the production team, broadcasters, financiers, distributors, and insurance brokers and underwriters of the Programmes and should you have given your consent in the application form, to do the same for other Programmes produced by us;
(b) to administer and manage your application, to identify you when you contact us or use the Application Websites, respond to any queries you may have and/or to help us operate and improve the application system or the Application Website(s);
(c) to contact you for further information, interview you by phone or in person and/or invite you to a further interview or audition;
(d) to help detect fraud or loss or in response to a verified request by law enforcement or other government officials such as a Section 29 (3) Data Protection Act 1998 form relating to a criminal investigation or alleged illegal activity, or other activity that may expose us or you to legal liability;
(e) for the business purposes set out in the Terms and Conditions;
(f) to compile, aggregate and disclose to third parties general demographic information – this information may relate to age, gender, location etc. but will not specifically identify you or your computer personally;
(g) if you consent in the application process, to send you reminders asking you to complete and submit your application.
Your consent to these uses constitutes the lawful basis on which we process your data.
3.2 Should a third party acquire all or a substantial portion of our business (whether such acquisition is by way of merger, consolidation or purchase of all or a substantial portion of our assets, or as part of any insolvency of us where such a transaction has been approved by the court) we may include your application and any Personal Information then subsisting on the Application Website(s) as part of the transferred business assets in such sale/ transfer and share the same with our advisors and any prospective purchasers and their advisors.
4. Security and Retention of Personal Information
4.1 We have implemented appropriate technical measures designed to secure your Personal Information from accidental loss and from unauthorised access, use, alteration or disclosure, including encryption, firewalls and secure socket layers. Notwithstanding such measures, the Internet is an open system and we cannot guarantee that unauthorised third parties will never be able to defeat those measures or use your Personal Information for improper purposes.
4.2 If registering/applying online, you are responsible for choosing a secure password and keeping such passwords confidential.
4.3 If you are successful in your application and take part in the programme for which you have applied, we will retain your application and your personal information (including your name and contact details and any relevant information relating to your participation) for as long as is necessary in order to produce, market, exhibit and/or exploit the programme and comply with our obligations to any broadcaster or distributor or other licensee authorized to do the same.
4.4 If you are not successful in your application to take part in the programme and you have consented for us to retain your application for the purposes of considering you for future series of the Programme for which you have applied or other Programmes produced by us, we will retain it for as long as we continue to continue to maintain the ‘Take Part’ platform (or other similar casting application systems) and/or to produce further series of relevant/ similar Programmes. If you have not consented, we will delete your application within 60 (sixty) days of first transmission of the final episode of the series of the Programme for which you have applied. You may withdraw your consent at any time in accordance with Clause 5.2 below.
5. Access to/ Changing Personal Information
5.1 We are reliant on you to ensure that your Personal Information submitted as part of your application is up to date and accurate, and you agree to provide true and accurate information about yourself as prompted by the Application Websites. You also have the right to request a copy of the personal information that we hold about you and to have any inaccuracies corrected. We also accept that you may make a mistake when providing information about you. If you would like to request a copy of the personal information we hold about you or you believe any of your personal details (e.g. address, telephone number) as submitted are incorrect or change after your application has been submitted, please email us at email@example.com.
5.2 You can at any time request that your application on the Application Website be withdrawn/ deleted by sending an email (provided, in the case of an online application, such email is sent by you from the email account with which you made your registration), with subject heading ‘Delete my Application’ to firstname.lastname@example.org, giving your full name as it appears on your application on the relevant Application Website. Please note that if your application is deleted prior to the deadline for receipt of completed applications (“Deadline”), you will not be considered as a potential participant in the Programme unless you make a further application prior to the Deadline, nor you will be able to use the Application Website unless you register again.
Please see our separate Take Part Cookies Policy for details of cookies in use on the Application Websites and the Take Part/ Apply For platform.
We may monitor and record any communications we receive from you. This may be done to improve the services which we provide or to ensure compliance with our practices and procedures.
9. Contact Us
Last Updated 16 April 2018
© Love Productions 2018